Version 1.0 (Draft) — Effective August 2026
The Endurance Coaching Platform (ECP) has been designed to support safe, effective and professional coaching. Safeguarding is not simply a policy that sits alongside ECP — it is part of the way the platform has been designed. Every user of ECP shares responsibility for creating a respectful, supportive and safe coaching environment.
ECP is built upon the following principles: Coaching Before Data, Protect Coaching Attention, Athlete Welfare Comes First, Respect and Professionalism, Transparency, and Appropriate Communication. The platform exists to strengthen the coaching relationship, not replace it.
Coaches using ECP agree to:
Athletes agree to communicate respectfully, treat coaches and fellow athletes with courtesy, avoid abusive, discriminatory or offensive behaviour, use the platform only for legitimate coaching purposes, and report behaviour that makes them feel unsafe or uncomfortable.
Parents and guardians are important partners in the coaching relationship. For athletes under 18, they are encouraged to remain actively engaged in the athlete's development and communication with the coach.
Additional safeguards apply, including:
ECP has been intentionally designed so that communication involving athletes under 18 is transparent rather than private.
All communication through ECP must be respectful, coaching-related, appropriate to the athlete's age and welfare, and free from harassment, bullying or discrimination. Private communication channels outside ECP remain the responsibility of the coach and must comply with relevant safeguarding guidance.
Images and video are valuable coaching tools. They must only be uploaded for legitimate coaching purposes unless separate promotional consent exists, must respect the dignity and privacy of athletes, and must comply with the consent given during registration. For athletes under 18, parent or guardian consent is required before images or video are uploaded or shared through ECP.
If you believe that a safeguarding concern exists, an account has been misused, inappropriate communication has occurred, or content breaches this policy, you should report the concern immediately to your coach, club welfare officer or the appropriate safeguarding authority. Where necessary, ECP administrators may suspend access while concerns are investigated.
Users must not upload unlawful, abusive or offensive material; bully, harass or intimidate others; impersonate another person; attempt to bypass platform security; or misuse another user's personal information. Repeated or serious breaches may result in suspension or permanent removal from ECP.
ECP aims to support good safeguarding practice by maintaining secure user authentication, applying role-based access controls, recording consent declarations, supporting transparent communication, and providing additional protections for under-18 athletes. ECP supports safeguarding but does not replace the responsibilities of coaches, clubs or governing bodies.
This policy will be reviewed periodically to reflect changes in safeguarding guidance, legislation and platform functionality.
Endurance Coaching Platform — ECP Charter · Privacy Notice · Terms of Use